A Modern Day Challenge: Online Learning and Remote Teaching!

The Pandemic has forced the educational institutions of the country to shift their curriculum from in-person teaching to online teaching, which has demanded many teachers around the world to teach remotely. The rise of e-learning, whereby teaching is undertaken remotely and on various digital platforms is the new normal. And thus the Covid-19 pandemic has completely changed teaching and learning environment.

Due to nationwide lockdown, schools remain closed, meaning that students now have to access education through a device with internet connection. But online education is not that easy. Faculty gets acquainted with new ways of managing this sudden transition to online education.

USM helps to make this online learning a smooth process. To help educational institution with their employee meetings or online classes between teachers and students during this uncertain time, USM has come out with a solution using which the online learning, remote teaching and institute’s daily events can be managed effortlessly and efficiently.

How to Conduct Online Classes/Meeting in USM?

Zoom is an online platform which allows the user to connect with one or more than one person for a video or an audio call. It can be integrated to Ultimate School Manager which will then enable video calls, audio calls, conferences, meetings etc between teachers and students, or between school employees.


Integrate Zoom application into USM:

  • Go to Menu >> Collaboration >>  Meeting >> Integration
  • Add New Integration
  • Update Zoom API Key, Zoom API Secret and Zoom Webhook Token 
  • Save Changes.

To get an API Key and API secret. Go to https://marketplace.zoom.us sign in and click Build App. Use the JWT app and copy the credentials to setup a integration in USM.

How to schedule a zoom meeting or online class?

Zoom meeting in USM can be used for various purposes. It can be used for taking online classes as well as for meetings between employees.

  • Go to Menu >> Collaboration >>  Meeting >> Add New Meeting
  •  Fill the descriptions and details of the meeting and click on Create and Invite to create a meeting.
A host or admin can start the meeting by clicking on start

Benefits of Online Meeting/Classes in USM.

One of the most important advantage of doing online school activities with USM is that it is easily accessible.

A user only needs a device and internet connectivity. Anyone and everyone can attend online meeting/classes from the safe environment of their homes.

Increased attendance of students and employees is also a noticeable benefit of online meetings/classes. Attendees do not have to travel to attend a meeting that takes place online. This means that attending involves less commitment of time.

Attendees may also be able to drop in and out of the meeting, if they have other important matters to deal with.

Another advantage of online meetings/ classes is time-saving. Setting up an online meeting saves plenty of time. It can be considered as a method of time management to avoid commuting from one place to another.

Online meetings/classes can be organized at any time and in any location.

Snippet to show how student/employee can join zoom meeting

Go to https://usmsupport.freshdesk.com/a/solutions/articles/36000247715 for more information and guidance.

Communication is the key!

Messages, e-mails etc are few effective ways to stay connected. The main purpose of a communication system for an educational institution is to strengthen the relationship between parents, students, teachers and the management. USM has an inbuilt messaging system which allow its users to stay connected with the ongoing activities of the school. The communication system of USM represent an effective, fast, secure, no cost, and smarter tool for teachers, students, and parents. The USM’s inbuilt messaging systems represent the quickest and the most effective way of getting information across to a large group of audience.

USM has developed an efficient internal messaging system which keep the students, parents, employees, updated with all the ongoing school activities. USM has introduced a completely revamped version of Internal messaging-email and notification system which is very helpful in the learning process.

It provides many benefits to not only the school but also to the parents and the students’ community by ensuring that communication in faster and easier.

Benefits of internal messaging

  • Share latest updates on Educational events and holidays as a notification.
  • Sharing of knowledge, views and information with the parents and staff via emails and messages.
  • Easy interaction with teachers and school management.
  • Increase good communication environment between parents, admin, and teachers.
  • Ability to connect and stay in touch with parents and other administrative workers effectively, efficiently and effortlessly.
  • saves money that are wasted on photocopying and paper. By using internal messaging, schools can reduce such expenses .

How USM’s internal messaging system help the students, parents, employees.

  • It Notifies the Student of deadlines & Exam dates and exam schedules.
  • It also send notifications regarding assignments instantly.
  • School events, festival and birthday greetings can also be sent to parents students.
  • Send Parents/ Employees Meeting Reminders.
  • It notifies the parents of the student’s progress.
  • It provides latest news update.
  • It notifies of the School Bus Timing Change.
  • It provides emergency holiday update.
  • It shows Fees pending status

Snippet to show how admin can send messages

Snippet to show how student/employee can see notifications

Go to https://usmsupport.freshdesk.com/a/solutions/articles/36000034984 for more information.

Managing Assignments Is Not An Easy Task!

Why are assignments important in a learning process?

Assignments are an integral part of a learning process. Assignments develop a student’s critical and analytical skills. The assignments enable the students to see the purpose of their study and also direct them towards their goal. They also improve a student’s writing skill which is beneficial for a long run. Assignments help in the practice as well. They are means to go beyond what is taught in the class.

As a teacher, it is not acceptable to present everything to their students and pamper them. This behaviour harms the learning competencies of students, and thus education becomes meaningless to them. Assignments have proven its effectiveness and is a very powerful factor in student performance. Therefore, with the help of assignments and homework, students are expected to gain knowledge on their own. They are also a great means for teachers to assess students various skills as well as their levels of comprehension and knowledge.

How USM manages assignments?

For Teachers

When a teacher logs in to the USM’s account and want to issue assignments to the students, then he/she can do that efficiently. USM’s assignment management is well equipped and easy to operate.

  • After logging into your USM account go to My Subjects.
  • Set all the required filter such as Class, subject etc.
  • Add assignments for the students by clicking new assignment or the “+” symbol on th app.
  • Save and Publish.
Manage Assignment
Add new Assignment

For Students

When you login as a student

  • Click on the Assignment Option.
  • Access the list of assignments provided by the teacher.
  • Submit the assignment before the deadline.
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For more details go to https://usmsupport.freshdesk.com/support/solutions/articles/36000247194-how-teachers-can-create-manage-assignments-

How to plan and manage Lessons Efficiently?

What is a Lesson Planner?

Lesson planning is essential to the process of teaching and learning. A lesson plan gives a detailed description of the lesson, which a Teacher teaches in a fixed duration. An effective Lesson Planner simplifies the work processes of the institute and automates tasks. It provides a definite objective for each day’s work. This eventually helps the teacher to organize and systematize the learning process. A lesson planner aims to provide what teachers and learners want to achieve in a lesson or a course. A lesson planner helps the teacher to evaluate his/her teaching and to compare it with set objectives. This evaluation will help you in achieving the set targets in a better way .

How does a Lesson Planner improve the learning process?

A Lesson Planner in USM can be managed by the administration as well as by the respective subject teachers. A teacher can plan his/her subject efficiently in the Lesson Planner for the academic year. Lesson planner allows the teacher to visualize. This visualization typically increases teacher success in the process. A lesson planner often describes what the teacher wants learners to be able to do by the end of a lesson. Lesson planner make teachers structure their lesson so that it flows coherently and covers the topics towards the objective. A thorough lesson plan inspires the teacher to improve further.

Benefits of managing lessons?

There are many benefits of a lesson planner. One of those is that a teacher will be able to finish a particular lesson in a limited time frame. A lesson planner works as a guide for the teacher in the classroom. It tells what to teach so that they can cover the entire lesson within a limited time frame. This will help him or her to make the students learn a better and precise manner. Another key benefit of lesson planner is that it can be saved and shared with the students. A student can access Lesson planner through his/her USM account . It also helps the teacher and the student to think in an organized manner.

How Ultimate School Manager helps in managing Lessons?

USM is well sufficient to deal with all the administrative challenges. It eases such challenges for the administration as well as for the students. The software accepts all the challenges of the modern times. It lets a teacher or the administration plan the class activities accordingly. USM enhances the learning process for students as well as for the teachers by introducing Lesson Planner, which can be accessed by teachers and the students by logging into their respective USM accounts.

The administration or teachers use USM’s Lesson planner to plan their subjects and the learning methods which eventually help the students to learn in a better and more efficient way. A Lesson Planner available under Manage Subject module in USM is easy to access and lets you plan your subject.

A lesson planner can be made according to the academic session, batch, class and subject. Later you can enter lesson details such as Lesson Name, Subject, duration etc. It also allows you to add topic details such as Name of the topic, start date and end date and also select the status of the lesson whether the topic is completed or is still under progress. A student can also see the status of the lesson in lesson planner. He/she can also download the pdf of the planner for his own

Admin/Subject Teacher View

Student View